Part Time Office Administrator - Troy, New York

Job Reference:S_779329
Position Type:Temp to Perm
Sector:Administrative & Support Services
Industry:Secretarial and Administration
Experience:Experienced
Working Hours:8:00 AM - 4:30 PM
Location:Troy, New York
Salary:US$18.00 - US$20.00 per hour
Contact:Schin,Thomas, Contact Code: 79444, Accustaff, United States
Phone:518-869-8523

Description

We are seeking a part time Office Administrator. The hours for this role have some flexibility, so if you have the experience, and are looking for a more flexible work schedule, this may be the role for you. Our client is seeking someone for 28 hours per week. You'll be handling a variety of office tasks, including some accounts receivable work. We're seeking someone who can take initiative, and handle a variety of tasks with calm and poise.

Responsibilities:
Respond to incoming phone calls (minimal) and direct calls as appropriate
Assist with administrative support tasks for the (small) office ?? mail, filing, scanning, ordering supplies
Prepare AR , AP and GL reporting ?? updating information and data ongoing
Reconcile financial records (recording receipts, auditing, enter payment info into database)
Handle invoicing and voucher entries
Help with setting up new and updating existing accounts for appropriate invoicing processing
Help with journal entries
Proof and enter time sheet information for payroll processing weekly
Coordinate onsite or offsite events (tradeshows exhibits, etc.)
Handling the schedules for incoming visitors, employee PTO, company events, etc.
Manage internal office vendor contracts (i.e. copier service contract, cleaning vendors, etc.)

Flexible set schedule within 8am to 5pm work days.

Skills:
Accounts Payable
Accounts Receivable
General Ledger
Communication Skills
Data Entry

Education:
High School

Experience:
Experienced

Qualifications:
5 years of experience handling AP, AR, and GL financial information/requests
Typing abilities for data entry (45 wpm+)
Experience setting up corporate events (managing vendors, contracts)
Use of MS Word, Excel, and PowerPoint
Demonstrated experience taking initiative and multitasking
Prioritization and organizational skills
Verbal, written communication skills to prepare business documents and work with customers


Are you the right fit?
We are seeking individuals who are interested in a long term career, not just a pit-stop. You'll be paid for training, and thus held to the expectation of being on time, and present for each and every day of that training window. Missing time means missing valuable content needed to move to the next training block. If you're looking for a stable role, with growth potential, and a career, please apply today!

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Skills

Accounts Payable Accounts Receivable General Ledger Communication Skills Data Entry

Qualification

5 years of experience handling AP, AR, and GL financial information/requests Typing abilities for data entry (45 wpm+) Experience setting up corporate events (managing vendors, contracts) Use of MS Word, Excel, and PowerPoint Demonstrated experience taking initiative and multitasking Prioritization and organizational skills Verbal, written communication skills to prepare business documents and work with customers